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IT departments struggle with issues involving storing and securing enterprise data. Some of the biggest problems include: balancing the requirement of tight security with access; dealing with the exponential development of data; and protecting data not in the enterprise. Data encryption solves some problems and introduces others.
For example, equipping desktops and notebooks with encrypted hard disks or encryption software often introduces more work ' and much more hassles ' for users. These systems can also adversely affect performance, further burdening users. It's quite normal for frustrated users to bypass scalping systems, rendering them useless at the very least a number of the time.
When sensitive info is encrypted, since it needs to be, use of that data is limited just to people that contain the "keys." What happens when another user has a legitimate must access your data? IT may have to get involved, which introduces delays plus more frustrations to the workflow. Collaborating online websites also brings difficulties with encrypted data. When users are either uninformed, untrained, or perhaps in a hurry, they could devise their particular workarounds in an effort to share data quickly. Even when the receiving party is fully authorized to obtain this data, these workarounds make your data vulnerable and likely violate policies and applicable regulations.
Data securely stored in the secure corporate complex can be at risk from hackers, nosy employees, and in many cases dumpster divers when servers and computers are eventually removed. For example, are you aware that hackers use a strategic window where they are able to bypass authentication routines even though the operating-system boots up? Hard disks are also vulnerable if they're not wiped clean or smashed to pieces before disposal. Data recovery software, that's readily available and inexpensive, is powerful enough to recover data from disks which have been reformatted.
Managing the information security and storage needs of mobile workers brings its challenges. While your organization could possibly have centralized storage or use a cloud-based system in an attempt to better manage and secure data, cloud-based storage and virtual storage systems require a dynamic network connection. These are useful solutions whenever a connection can be obtained. What about when one is not? Users count on their hard disks. Some might anticipate connectivity problems and send unencrypted emails to themselves containing sensitive data or copy files from the LAN with their devices prior to leaving work. Not only is the info vulnerable during transmission, it's vulnerable the entire time laptops just isn't under lock and key. In fact, it may be vulnerable even though it's locked indoors as a result of hackers and spyware.
Similarly, USB flash drives are commonly employed by workers who would like to work remotely. Whether a home based job, on the business trip, or perhaps in the sector, USB drives are convenient, portable storage devices. They're also easy to lose and hard for IT to control. The "bring your personal device" trend includes USB drives.
These problems, though common, are solvable. For example, WinMagic's SecureDoc Enterprise Server is really a centrally managed encryption and data security solution that extends its protections to cellular devices. Full disk encryption, self-encrypting computer drives, removable media encryption, port control (which locks access to USB devices), key management tools, pre-boot authentication, and transparent operations for end-users get this solution really worth exploring.
Daniel Gail is definitely an author and recognized authority on enterprise data encryption software, currently utilizing WinMagic. Daniel concentrates on encrypted sheild software and full disk encryption for companies around the world, and you may connect with him over on Google+.
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